Create an invoice PDF for free

An invoice that looks professional in minutes

A good invoice states who is billing whom, what for, how much, and when payment is due. Clients pay faster when those four things are clear, and bookkeepers prefer invoices that follow a consistent layout. PDFbat gives you ready made invoice templates so you start with the structure and only fill in your details.

Choose the template that matches your work. The standard invoice suits most small businesses. The freelance invoice is shaped for independent professionals with project details. The hourly invoice lists dates, tasks and hours with a running total. There is also a proforma invoice for quotes before delivery and a commercial invoice for international shipments.

Open the template in Create, replace the placeholders in square brackets, add your logo, and set the currency and tax. Download the PDF with no watermark, or save it to your Drive. If you need a client to accept the work, send the PDF for signature with e signatures.

What every invoice should include

• Your business name, address and contact details, and your client's.
• A unique invoice number and the issue and due dates.
• A clear list of items or services with quantity, price and line totals.
• Tax or VAT, any discounts, and the total due, with the currency.
• Payment details such as bank account or payment link, and your terms.

Tips for getting paid on time

Send the invoice as soon as the work is done, and state the due date in the first line. Short terms such as 14 days get paid sooner than vague ones. Put a payment reference on the page so the money is easy to match. If you need an accountant to import figures, the same PDF can be turned into data with extract invoice data. Check local rules for tax invoice requirements in your country, because some regions require a tax ID or specific wording.